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Bulletin 3 IOF World Cup 2006 Contents
1 Welcome to European OC 2006 and World Cup Events The Organising Committee, the organising orienteering clubs and the Estonian Orienteering Federation are delighted to be the hosts for the 6th European Orienteering Championships and World Cup events in Otepää, Estonia from 6 to 14 May 2006. We are looking forward to welcome all the friends of orienteering in Otepää. Leho Haldna President of the Estonian Orienteering Federation The first traces of human activity in Otepää region date back to the 6th B.C. The oldest archeological findings from Otepää Hill date back to the same era. Otepää region has been permanently populated since the 6th -7th century A.C. Otepää was first mentioned in written documents in 1116 when a fortress in the shape of a head of a bear was built here. Otepää developed into the second fortified centre of the ancient Ugandi County after Tartu. Nowadays Otepää is called a winter capital of Estonia, being a place of active relaxation, sport activities and entertainment. There are Worldloppet Tartu Marathon and FIS World Cup Cross-Country events held in Otepää. Tartu is a University town and city of good thoughts. The first written records of Tartu date from 1030. Today Tartu is the second largest city of Estonia lying 185 kilometres south of Tallinn. Tartu is also the centre of Southern Estonia. The Emajõgi River, which connects the two largest lakes of Estonia, flows for the length of 10 kilometres within the city limits and adds colour to the city. Event Director: Margus Sarap (OK Ilves) margus.sarap@ mail.ee,+372 503 9025 Secretary: Meelike Pandis (OK Ilves) mpandis@ ut.ee Assistant and Financial Director: Arvo Kivikas (OK Ilves) arvo@ ilves.ee Chief maper and head of course setting: Madis Oras (OK Ilves) madis@ ilves.ee IT Director: Tarmo Klaar (OK Ilves) taksoft@ online.ee Media Director: Veiko Ulp, veiko@ sportnet.ee IOF Advisor: Lars Forsberg (SWE) EOF Controller: Leho Haldna Final entries for Federation teams with the first name, family name, gender and date of birth of each competitor and team officials shall reach to the EOC 2006 office no later than 26 April 2006. Please use the E2 – Final Entry Form. Every official participant shall be provided with an ID card showing the status (Runner, Official, Team Leader, Media etc) and the name of the ID card owner. Certain places can be only accessed by showing the ID card. The team leaders are asked to provide the organisers with the profile of the attending athletes in order to provide the press, spectators and others with the best services possible. The form is available on-line at http://www.eoc2006.ee/entry/. The current status of entries will be available in - www.eoc2006.ee/entries.php 6 Program of EOC 2006 and World Cup
The individual training can be organized on demand. Please contact eoc2006@mail.ee(Priit Pääslane - maps, controls, transportation, and accommodation). There will be controls in the forest in Mägestiku. Training maps
The competition will be organised in accordance with the IOF Competition Rules valid from 1 January 2004 and special rules for the 2006 World Cup in orienteering. The rules are available at www.orienteering.org. Classes There is one class for women and one class for men. There are no age restrictions. Participation - A competitor may represent only one Federation during any one calendar year. - Competitors who are representing a Federation shall have full passport-holding citizenship of the country of that Federation. - Each participating Federation shall appoint a team manager to act as a contact person between the team and the organiser. It is the team manager’s duty to see that the team receives all necessary information. - Competitors participate at their own risk. Insurance against accidents shall be the responsibility of their Federation or themselves, according to national regulations. Individual Competition - Individual competition is a qualification race competition with the A and B finals - All competitors represent a Federation. Each Federation may enter up to 6 women and 6 men in each individual competition. Relay Competition Each Federation may enter up to 2 women’s and 2 men’s teams, each consisting of 3 competitors, in each Relay competition. A Federation may not enter more than 6 men and 6 women in the competition. Incomplete teams and teams with runners from more than one Federation are not allowed. Under no circumstances may persons other than entered competitors participate in the competition. World Cup A competitor may not represent more than one Federation in one World Cup series of events. In each individual competition, the competitors placed number 17 and better in each qualification race heat may run in the A-final; the remaining competitors run in the B-final. Competitors who start, but are not placed, in the qualification race may start before the qualified runners in the lowest ranked final of their class, but shall appear in the result list as not placed. There are no regulations about clothing. NB! It is recommended to cover arms and legs to avoid tick bites. It is advisable to have the vaccination. NB! In the Sprint Event final (Tartu – Toomemäe) the orienteering shoes with the metal studs or spikes are not permitted due to the requirements of the environmental protection. In May the daytime temperature typically varies between 10 and 25 degrees Celsius. Occasional rain should be expected. National teams are recommended to bring their own team tent. Doping controls are possible throughout the competitions EOC 2006. We, the organisers are fully committed to support the endeavours of the anti-doping authorities with highest priority. We will also keep the participants, through their member federations, informed about the current developments of the applicable anti-doping laws and regulations in Estonia. Also please refer to the IOF Anti-Doping Code – http://www.orienteering.org/publications/adcode01.doc. Let us keep our sport and the EOC 2006 free of doping! The following areas are embargoed. All later and/or earlier maps from those areas are also embargoed. 
Otepää City and Tartu City – Toomemäe (Sprint courses) Potential team members are allowed to visit the town of Otepää and Tartu as tourists. It is not allowed to do training sessions i.e. running/races through the city, testing route choices etc.
Otepää. The Sprint Event qualification courses will mainly be in park like terrain with scattered buildings, and provide very good running. Some part of the course is passing forest park with hilly terrain. Tartu - Toomemägi. The Sprint Event final courses will mainly be in park like terrain being at the same time hilly. There are many buildings. Streets and park roads will provide very good running. There are made arrangements to limit the transportation, however the competitors must be careful running in streets as the emergency and residents transportation still permitted. Haanja. The vegetation is very varied: Open forest with tall beech, oak and spruce; Deciduous wood with occasional self-sown undergrowth; Areas with young coniferous and deciduous wood, barely passable, but with distinct vegetation boundary; and areas with mixed forest and indistinct vegetation boundaries. Furthermore there are areas with birch and tall grass. Visibility varies from good to poor. In the large marshes there are rush and grass, but hardly any stinging nettles. Running is generally easy, but visibility is often limited. Kääriku. The terrain is fairly hilly with height differences of up to 40 metres. The typical hill has a height difference of 10 to 20 metres. Part of the terrain is rather rich in contour details. Vegetation is generally varied and influenced by intense forestry. The vegetation varies between open forest with tall beech and spruce, deciduous wood with occasional self-sown undergrowth, areas with young coniferous and deciduous wood, barely passable, but with distinct vegetation boundary, and areas with mixed forest and indistinct vegetation boundaries. Visibility varies from good to poor. Otepää. The terrain is moderately to very hilly with height differences in the range of 30-50 metres. Contour details vary from very detailed to few details. A considerable number of small lakes and marches are found throughout the terrain. The forest is characterised by a rather dense network of forest roads, tracks and small paths. The eastern part of the forest is mainly deciduous forest with minimal logging and areas of self-sown beech forest. In this part the runnability is good in general. The central and western parts of the forest are characterised by mixed forest vegetation (coniferous and deciduous) and slower runnability due to undergrowth and in some area wind fallen logs. Visibility in the forest varies considerably. In logged areas and marches the under vegetation is dense. Some areas of the forest are allocated to grazing cattle, - runnability in these open areas is good. There are minor areas of heather hills. The punching system in all EOC 2006 competitions will be SPORTident. In case of need the SPORTident card 6 will be offered by the organizers (the fee is covered by entry fee). Please give number of rented SI-cards in the entry form. Running times will be rounded down to whole tenths of a second only in sprint races. In other races, the running times will be rounded down to whole seconds. The Event Centre is at Pühajärve Spa Hotel, Pühajärve, 67406 Otepää Valgamaa. Team officials meetings will be held at the Event Centre. We offer an accommodation for competitors and team officials in Event centre Pühajärve Spa Hotel and nearest hotels as follows: - one person in double room 27EUR per night (all room 54EUR). Breakfast included. - all suite 88EUR per night (suitable for 3-4 persons). Breakfast included. - all suite with sauna 100EUR per night (suitable for 3-4 persons). Breakfast included. Lunch and Supper are not included. The reservations will be made on the FIRST COME - FIRST SERVE basis. It is possible to make reservation for lunch (buffet, 9EUR per person) and supper (buffet, 9EUR per person) indicating on what day the meal(s) is (are) needed and the number of persons. Lunch
7 May buffet in accommodation places Supper 6 May to 12 May buffet in accommodation places All payments to EOC2006 have to be made to: Hansapank, Liivalaia 8, 15040 Tallinn The sender must pay all banking charges at time of transfer. In addition, the sender is asked to ensure that an identifier (for example, your name, your team name) is included in the "information for beneficiary" section of the transfer form used by your bank. Please also ensure that the same identifier is included next to the signature on the completed Registration Form. A non-refundable deposit of 20% of the accommodation cost must be paid together with the entry applications (deadline was 31 January 2006). If the deposit is not received, accommodation bookings will not be made. The final participation will only be confirmed if the balance payment has been received by 1 April 2006. The decision about the cancellation will be made in co-operation with IOF. The organisers of EOC 2006 reserve the right to retain all or part of the entry fee to cover incurred costs. No special entry fee is requested from the media representatives. Telephone, personal computer and Internet access is provided in the Event Centre. Participation in the banquet is encouraged and is free. Media representatives are requested to send a completed Registration Form - M2 to the Event Office in order to ensure that they are given appropriate accreditation. Accommodation can also be booked on receipt of the form and deposit. Media representatives are kindly invited to contact Veiko Ulp (veiko@ sportnet.ee) at the EOC 2006 event office. 23 Extra Representatives of the Federations Extra representatives of the federations are kindly invited to contact the EOC 2006 secretariat. Please send the filled Registration Form - EX3 to the secretariat before 1 April 2006 to book accommodation through EOC 2006. Nationals of the member states of EU and EEA do not need a visa (please see Visa Regulations). In addition there are countries whose holders of passports do not need a visa to enter Estonia for stays of no more than three months in a 6 month period (see section Who does not need a visa to visit Estonia?). Please note that Nationals of the countries NOT LISTED in the mentioned section REQUIRE A VISA to enter Estonia. Visas have to be applied for at Estonian Embassy or General Consulate (see list Estonian foreign representations). NB! The organizers insist that before applying for a visa the representative of the team should contact with secretariat Mrs Pille Taba) before 31 March 2006 to ensure that all the documents (application, visa invitation etc.) and requirements are fulfilled. The state fee for visa is 10EUR. The conditions of entry can change and all visitors are advised to check on the latest information from the local Estonian representative office, the Estonian Ministry of Foreign Affairs, the Estonian Citizenship and Migration Board or from their own Ministry of Foreign Affairs. To the participants travelling by plain the nearest international airport located in Tallinn (capital of Estonia). From there will be approx 3-3,5 hours drive by car to the Event Centre in Pühajärve. It is possible to get to Otepää by public transport (bus). Please find schedule here – http://www.bussireisid.ee/index.html?timm=1138571445 Another option is to fly to Riga. From Riga to Otepää is approx 3,5 hours to drive by car or by bus. There is no direct connection Riga - Otepää. However the majority of the participants of EOC 2006 will presumably drive on their own cost and risk to and from EOC 2006 events. The parking access cards and maps with description of the routes to all event areas will be given upon accreditation. Transportation during the event Scheduled transportation is available for participants who have registered for this service before the 01 April 2006. Scheduled transportation service will be provided by the organiser to all EOC events (from Event Centre to races/event area, model event). Price 33EUR per person. It is allowed to use own transportation for all events. We offer a very attractive public 3-day orienteering event in the weekend of EOC 2006. For details see - http://www.okilves.ee Please contact:
OC Ilves, EOC 2006
31 March 2006 Latest date for sending information concerning the visa documents. 01 April 2006 The balance payment for accommodation must be paid together with entry fee. Last day for registering for transportation service during event. Please note that when making the payment check the box “complete sum to beneficiary”. 26 April 2006 Final entries for Federation teams with the first name, family name, gender and date of birth of each competitor and team 05-14 May 2006 IOF World Cup and European Championships in Orienteering
Bulletin 4 will be published in May 2006 and given on arrival of the competitors. E2 - MS Excel (Right click - Save as..), E2 - in PDF format |
